Establishment Data Imports
Liquidlogic has partnered with Groupcall to provide an automated solution allowing local authorities to collect and import agreed sets of data from schools into EYES. This involves the installation of Xporter software in schools, which enables data to be imported into the Xvault database and subsequently EYES.
Processing Data by Cohorts
Liquidlogic provides the ability for customers to set rules for both active and non-active pupils. This supports users to check conflicting data on those pupils who are active across the Liquidlogic children’s platform including early help, social care, education and early years if necessary. This differs from traditional methods of data processing in the education sector and is particularly effective on a combined platform such as Liquidlogic.
Active Pupils are defined as those pupils who have current activity from a service or team within the platform. Non-Active Pupils have a standard school enrolment with regular attendance and no other activity from the local authority. Customers identify which cohorts are classed as ‘active’.
To date, Liquidlogic customers report they are actively working with approximately 20% of pupils at any given time. By setting processing rules in this way, local authorities have been able to significantly reduce the amount of data reconciliation required.
If a pupil becomes active at any stage, they can be moved into the ‘active’ cohort and are processed according to the ‘active’ ruleset. Customers can opt to conflict on the majority of demographic data for the ‘active’ cohort.
For the ‘non-active’ cohort, customers can consider only checking changes that could impact other areas, reporting or statutory returns, such as National Curriculum Year (NCY), Unique Pupil Number (UPN), Unique Learner Number (ULN) or Date of Birth (DOB).
Data Management Dashboard
Liquidlogic has designed a dashboard to manage the importing and processing of data. This allows the user to see the data outlined below:
- their schools
- the amount of data being imported
- the data auto-processed
- the amount requiring manual processing
- details and access to failed records.
Schools can be ‘paused’, columns can be hidden and the information can be filtered. Selecting specific columns takes the user to the respective dashboard for that school. The table is colour coded to see how much remains to be processed - particularly useful in peak times such as September.